1. Name and Headquarters
The name of the Club is the SOUTHWOLD SAILING CLUB, with headquarters at Blackshore, Southwold.
The object of the Club is to provide facilities for and promote participation of the whole community in the sport of sailing.
a. Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of Membership according to available facilities is allowable on a non discriminatory basis.
b. The Club may have different classes of Membership and subscription on a non discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating
c. The Club Committee may refuse Membership or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the Members.
4. Entrance Fee and Subscription
Members shall pay such Entrance Fee and Subscription to the Club as shall from time to time be fixed by the General Committee.
5. Cessation of Membership
a. Subscriptions shall be due on 1st April. Members whose subscriptions are not paid by 31st May shall be notified. On 30th June a list of outstanding subscriptions shall be posted on the Notice Board. Those Members whose subscriptions are still outstanding by 1st August shall cease to be Members. (AGM 2013)
b. Membership may be terminated by a Resolution of the General Committee, this being passed in accordance with the Rules of the Club.
The Honorary Officers of the Club shall consist of a:
a. President c. Vice Commodore e. Honorary Secretary
b. Commodore d. Rear Commodore f. Honorary Treasurer
g. Membership Secretary : who shall be elected at the Annual General meeting of the Club and retire annually, but be eligible for re-election. The Officers and Committee take on office on the date of the AGM.
The sole management of the affairs of the Club shall be in the hands of the General Committee which shall consist of the Officers of the Club and not more than ten other Members elected at the Annual General Meeting, and of whom six shall form a quorum, one of which must be a Flag Officer. Eight at least of the elected Members of such Committee shall be owners or part owners of boats entered on the Club Register.
The Rules of the Club shall be as hereinafter specified and no alterations or additions thereto may be made unless such alteration or addition be proposed and seconded at one meeting of the General Committee, inserted in the notice convening the next meeting of the General Committee, and sanctioned at that meeting if a majority of not less than two to one is obtained. All such alterations or additions to the said Rules shall cease to operate from the date of the next ensuing Annual General Meeting of the Club unless the same be duly confirmed thereat.
9. Annual General Meeting
Due notice being given, the Annual General meeting of the Club shall be held between 1st June and 30 September. The Secretary shall be notified of any resolution to be proposed at the meeting not later than 28 days before such meeting. A copy of such resolution, with an Agenda paper, shall be sent to each Member of the Club not less than seven days before the Meeting. The notice of the Meeting shall give the names of the existing Officers and General Committee. At an Annual General Meeting of the Club fifteen Members shall form a quorum. No resolution involving an alteration to the Constitution or Rules shall be valid unless carried by a majority or not less than two to one.
10. Special General Meeting
Upon authority being given by the General Committee, or by a requisition made and signed by at least twelve Members, stating the subject intended to be discussed, the Secretary shall call a Special General Meeting of the Club not later than twenty-one days after the receipt of the requisition and at least seven days before the date of such meeting. The subject of the meeting shall be discussed only, and twenty Members shall form a quorum. The majority necessary to carry a resolution at a Special General Meting shall not be less than two to one.
A majority of those present may demand a postal ballot, whereupon such Meeting shall stand adjourned for twenty-one days. The Secretary shall, within ten days, dispatch to every Member a ballot paper containing a copy of the resolution together with such other information as he may deem desirable. Such ballot paper shall be returned not later than the evening of the 18th day after the original state of the Special General Meeting. On a postal ballot, a majority of not less than two to one shall be required.
Any resolution so carried is absolute and shall at once become law. The powers of the General Committee in respect of such resolution are suspended, and such resolution shall continue in force until it be repealed by another Special General Meeting convened for that purpose or at an Annual General Meeting of the Club.
11. *Property and Funds
i. All surplus income or profits are re-invested in the Club. No surpluses or assets will be distributed to Members or third parties
ii. The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002
iii. The Club may also in connection with the sports purposes of the Club:
a. sell and supply food, drink and related sports clothing and equipment;
b. employ Members (though not for playing) and remunerate them for providing goods andservices, on fair terms set by the Committee without the person concerned being present;
c. pay for reasonable hospitality for visiting teams and guests;
iv. Indemnify the Committee and Members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
v. The Committee will have due regard to the law on disability discrimination and child protection
12. *Winding up
a. The Members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.
b. The Committee will then be responsible for the orderly winding up of the Club’s affairs.
c. After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:
i. to another Club with similar sports purposes which is a registered charity and/or
ii. to another Club with similar sports purposes which is a registered CASC and/or
iii. to the Club’s governing body for use by them for related community sports.
Where there is any conflict between any of the above Rules (“key Rules”) and any other rule or rules in the key Rule(s) will take priority. Interpretation of all the Rules must be consistent with the statutory requirements for CASC’s (which means Community Amateur Sports Clubs as first provided for by the Finance Act 2002.)